Managing property owner relationships is one of the most critical yet time-consuming aspects of vacation rental management. Ensuring that every detail from rates to property amenities is up-to-date can take hours of coordination between your team and property owners. That’s where Barefoot’s Owner Contract Renewal Wizard comes in—a game-changing feature designed to streamline the owner contract renewal process, saving your team countless hours while offering owners a seamless, interactive experience.
A Complete Review Process for Property Owners
At the heart of this innovative solution is the ability for property owners to take control of their contract renewal. At a predetermined time, owners are invited to review key aspects of their property listings. This includes not only reviewing and approving seasonal rates but also offering feedback on property photos, descriptions, and amenities. The interactive process ensures that owners feel more engaged in the management of their properties, providing them with an opportunity to make real-time updates and suggestions.
Owners can easily update amenities, such as adding new features like pools or hot tubs, ensuring their listings are always accurate and competitive. They can also leave comments or concerns, making it easy for property managers to address them promptly. The entire experience is user-friendly, allowing for swift approval or adjustments, minimizing the back-and-forth communications that can sometimes slow down the process.
Opting Into Value-Added Services
One of the standout features of Barefoot’s Owner Contract Renewal Wizard is the option for owners to opt into additional property management services. This could include routine maintenance such as air filter replacements, safety inspections, or more specialized services like deck engineering evaluations and fire safety checks. These services are not only vital for the safety and upkeep of the property but also provide an additional revenue stream for your business.
By allowing property owners to choose these services during the renewal process, Barefoot’s solution enhances transparency and operational efficiency. Owners can make informed decisions about the care of their properties, adding these services directly into their contract with just a few clicks.
Seamless Integration and eSigned Contracts
Once owners have reviewed their contracts and made the necessary updates, the next step is simple: the entire contract is automatically updated with the new information and sent to the owner for electronic signature. The system then stores the signed contract as an attachment at the property level, making it easy to access for both property managers and owners. Additionally, the signed contract is viewable within the owner portal, offering transparency and easy reference at any time.
This digital-first approach reduces the need for manual paperwork and keeps everything organized, eliminating the risk of lost documents or miscommunication. It also ensures that the most up-to-date contract is always accessible, further improving your operational efficiency.
Going Above and Beyond for Owner Retention
Barefoot Technologies has always been about providing solutions that not only improve operational workflows but also strengthen client relationships. By offering the Owner Contract Renewal Wizard, you demonstrate to property owners that you prioritize their needs, making it easier for them to manage and update their properties while delivering top-tier service.
The time saved is another significant benefit. By automating much of the contract renewal process, property managers can save hundreds of work hours annually. This frees up your team to focus on more strategic aspects of your business, such as marketing or guest relations.
Another Innovative Solution from Barefoot
Barefoot’s Owner Contract Renewal Wizard is just one example of how we go above and beyond to offer innovative solutions that simplify complex processes. From enhancing owner engagement to streamlining operations, our solutions help you retain owners, improve efficiency, and grow your business. This tool isn’t just about making contract renewals easier—it’s about creating an experience that builds trust, saves time, and drives long-term success for both property owners and vacation rental managers alike.
To learn more about this tool and about how Barefoot can address your needs, please click here to schedule a demo!
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Barefoot provides an all-in-one solution for vacation rentals and those that act more like resorts, with access to industry-leading partners to extend their technology stack. Our technology assists the professional vacation rental manager acquire and retain guest, owner, and vendor relationships with industry-leading trust accounting. Barefoot is under continuous development, with a new user experience being implemented as version 5.0. Because we place an emphasis on knowing and delivering on our client's needs, we have a 95% client retention rate. For more information, please visit the Contact Us page.
