Barefoot Technologies Blog- Vacation Rental Industry News

Getting Buy-In to Switch Vacation Rental Management Software

Posted by Claiborne Yarbrough on Jul 25, 2023 9:28:45 AM

successfully-switching-vacation-rental-softwareSwitching vacation rental management software can be a daunting task. There are so many factors to consider, and it can be difficult to get buy-in from all stakeholders. However, if you do your research and present a clear case for the switch, you can increase your chances of success.

Here are some tips for getting buy-in to switch vacation rental management software:

  1. Start by identifying the problems with your current software. What are the features that you're missing? What are the pain points that your team is experiencing? Once you have a clear understanding of the problems, you can start to look for solutions.
  2. Do your research. There are a lot of different vacation rental management software solutions on the market. It's important to do your research and compare features, pricing, and customer support. You should also read reviews from other users to get their feedback.
  3. Present a clear case for the switch. When you're presenting your case to stakeholders, be clear about the benefits of switching to a new software solution. How will it save you time and money? How will it improve the guest experience? How will it make it easier to manage your properties?
  4. Address concerns. There will likely be some concerns about switching to a new software solution. Be prepared to address these concerns head-on. For example, some people may be worried about the cost of switching. You can address this by showing how the new software will save you money in the long run.
  5. Get buy-in from all stakeholders. It's important to get buy-in from all stakeholders before making a switch. This includes owners, property managers, and staff. Everyone needs to be on board with the decision for the switch to be successful.

Here are some additional tips specifically for you as the project lead, for getting buy-in to switch vacation rental management software:

  • Be prepared to answer questions. Stakeholders will likely have a lot of questions about the switch. Sometimes questions that seem obvious have a deeper meaning. A good practice is to ask them why they are asking the question, as it may lead to an interesting conversation about a missed opportunity for efficiency or an existing workaround that should be addressed during the new software review.
  • Be patient. It may take some time to get buy-in from all stakeholders-- keep working to build consensus by continuing to point out value propositions of why a new software should make day to day life easier. Also, make sure that you let staff know that a software change is not meant to replace them.
  • Be open to feedback. Members of your team may be doing things that you are not aware of to smooth out operational hurdles. Be open to their feedback and adjust your requirements as needed.

Switching vacation rental management software can be a challenge, but it can also be a great opportunity to improve your business. By following these tips, you can increase your chances of getting buy-in and making a smooth transition.